Effective August 22, 2026
Privacy Policy
This policy explains how Proposal Oak handles information when you visit proposaloak.com, request a fit check, purchase a service, or contact us.
Information we collect
We may collect the information you provide, including your name, work email, company name, website, service area, opportunity links, deadlines, questions, solicitation files, and payment-related customer details. Payment card information is processed by our payment provider and is not stored by Proposal Oak.
How we use information
- Respond to inquiries and provide requested bid-support services.
- Review opportunities and communicate about deadlines, requirements, and deliverables.
- Process payments, maintain business records, prevent misuse, and improve the website and services.
- Comply with legal obligations and protect the rights and security of Proposal Oak and its customers.
Service providers and disclosure
We may share information with service providers that help operate our forms, email, website hosting, file handling, and payments. They receive information only as needed to perform those services. We may also disclose information when required by law or to protect against fraud or harm. We do not sell personal information.
Retention and security
We keep information only as long as reasonably needed for the purposes above, business records, dispute prevention, and legal compliance. We use reasonable safeguards, but no online system can guarantee absolute security. Please do not send passwords, payment-card details, Social Security numbers, or other unnecessary sensitive information through the fit-check form.
Your choices
You may request access, correction, or deletion of information you provided, subject to legal and recordkeeping requirements. You may also ask us to stop non-transactional communications.
External links and updates
The website may link to public procurement portals and third-party services with their own privacy practices. We may update this policy and will post the revised effective date here.
Contact
Email privacy questions or requests to hello@proposaloak.com.